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HRMS (Human Resource Management System) software is a digital platform that automates and centralizes all HR operations — payroll processing, attendance tracking, leave management, recruitment, performance appraisals, and employee records. Instead of managing HR through spreadsheets and manual paperwork, an HRMS gives HR teams, managers, and employees a single system for all workforce management tasks, ensuring accuracy, compliance, and real-time visibility into your organization.

HRIS (Human Resource Information System) covers basic employee data management — records, contracts, and reporting. HRMS (Human Resource Management System) adds operational automation such as payroll, attendance, and leave management on top of HRIS. HCM (Human Capital Management) is the broadest term, adding strategic capabilities like workforce planning, succession management, and learning and development. HROne HRMS covers the full HRMS scope and extends into HCM territory with performance management and analytics modules.

HROne HRMS includes Core HR, Recruitment, Workforce, Attendance, Payroll, Expense, Performance, Engagement, Asset, and Helpdesk — all at ₹99/user/month. Compliance modules (PF, ESIC, PT, TDS, Form 16) are included as standard. There are no per-module add-on fees. Enterprise clients can access custom workflow automation and API integrations.

Payroll management software automates the calculation and disbursement of employee salaries, including gross pay, deductions, allowances, bonuses, and statutory contributions. It calculates PF, ESIC, PT, and TDS automatically based on current regulations, generates salary slips, processes bank transfers, and produces Form 16 at year-end. HROne HRMS payroll module runs a complete payroll for 100 employees in under 5 minutes with zero manual calculations, eliminating errors and compliance risks.

HROne HRMS automatically calculates employee and employer PF contributions based on current EPFO rules — 12% of basic salary for employees and 12% for employers (split between EPF and EPS). The system generates monthly ECR (Electronic Challan cum Return) files ready for upload to the EPFO unified portal, manages UAN numbers for all employees, tracks PF contributions, and generates PF reports. Any changes to PF rules are updated in the system so your calculations always stay compliant.

For employees earning up to ₹21,000 per month, HROne HRMS automatically deducts ESIC contributions — 0.75% from employees and 3.25% from employers — and generates the monthly ESIC challan and half-yearly return files. The system tracks IP (Insured Person) numbers, maintains contribution history, and alerts you when employees cross the ESIC wage threshold. Automated compliance reporting eliminates the risk of late filings and associated penalties.

Professional Tax rates and slabs vary by state across India. HROne HRMS has state-specific PT configurations built in for all states that levy PT, including Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Tamil Nadu, and others. The system automatically applies the correct PT slab based on the employee's salary and state of employment, deducts PT from monthly salaries, and generates PT return challans for employer filing with state authorities.

HROne HRMS calculates TDS (Tax Deducted at Source) on salary under Section 192 of the Income Tax Act. At the start of each financial year, employees declare their investment proof and exemptions through the ESS portal. The system annualizes the salary, applies the applicable income tax slab, accounts for HRA exemption, Section 80C and 80D deductions, and spreads the TDS liability evenly across remaining months. Month-end TDS deduction happens automatically, and the system generates Form 24Q quarterly returns.

Form 16 is the TDS certificate issued by employers to employees under Section 203 of the Income Tax Act, summarizing salary paid and TDS deducted during the financial year. It is mandatory for employees filing income tax returns. HROne HRMS generates Form 16 (Part A and Part B) automatically at the end of each financial year for all employees, pre-populated with all salary components, deductions, and tax details. Employees can download their Form 16 directly from the self-service portal.

Attendance management in HRMS is the automated tracking and recording of employee working hours, presence, absences, late arrivals, early departures, and overtime. Rather than relying on manual registers or spreadsheets, attendance management systems capture data from biometric devices, mobile apps, or web punch-ins and feed it directly into payroll for accurate loss-of-pay and overtime calculations. HROne HRMS attendance module supports biometric integration, mobile punch, geo-fencing, shift management, and real-time reporting.

Biometric integration connects your physical fingerprint or face recognition attendance devices to the HRMS so attendance data flows automatically without manual entry. When an employee punches in on the biometric device, the time is recorded directly in the HRMS, linked to their employee profile. HROne HRMS integrates with all major biometric device brands including ZKTeco, Realtime, eSSL, and Matrix. This eliminates proxy attendance (buddy punching) and manual data entry errors that cause payroll discrepancies.

Geo-fencing attendance uses GPS location data from employees' smartphones to verify they are physically within an approved work location — such as an office building, client site, or project location — before allowing a mobile punch-in. HR administrators define geo-fence boundaries (e.g., within 100 meters of the office address) in the system. If an employee tries to mark attendance from outside the permitted area, the punch is rejected. Geo-fencing is essential for field teams, sales staff, and remote employees whose attendance cannot be verified by a physical device.

A leave management system automates the entire leave lifecycle — from employee application to manager approval to payroll adjustment. Employees apply for leave through the self-service portal or mobile app; managers receive notifications and approve or reject with comments; approved leaves automatically update attendance records and affect payroll calculations. The system tracks leave balances, enforces company leave policies (accrual rules, carry-forward limits, negative leave), and generates leave utilization reports for HR planning.

An Applicant Tracking System (ATS) manages the end-to-end recruitment process — from job posting to candidate offer. Recruiters create job requisitions that get published to job boards; candidates apply and their details are captured automatically; the ATS tracks candidates through each stage (screen, interview, offer, reject); interview feedback is recorded; and selected candidates flow directly into the onboarding workflow. HROne HRMS ATS reduces time-to-hire, eliminates paper resumes, and gives management visibility into pipeline and recruiting performance.

Performance management in HRMS is the digital system for setting employee goals, tracking progress, conducting appraisals, and linking performance to rewards. Managers set OKRs (Objectives and Key Results) or KPIs at the start of appraisal cycles; employees update progress regularly; mid-year and annual reviews are conducted through structured digital forms; ratings are calibrated across the organization; and approved increments or bonuses are fed directly into payroll. This replaces annual review spreadsheets with a continuous, data-driven performance culture.

A 360-degree feedback system collects performance feedback about an employee from multiple directions — their direct manager, peers, subordinates, and sometimes clients — rather than only from the reporting manager. This provides a more complete and objective view of an employee's strengths and development areas. HROne HRMS 360-degree feedback module allows HR to configure feedback questionnaires, select raters, collect confidential responses, and generate individual feedback reports that employees and managers use for development conversations and appraisal calibration.

Yes. HROne HRMS is available as native iOS and Android mobile apps in addition to the web platform, with 10L+ users in India. Employees use the mobile app to mark attendance (with geo-fencing), apply for leaves, view payslips and Form 16, update personal information, view company announcements, and submit expense claims. Managers can approve leaves, attendance regularization, and expense claims from their phones. The mobile app is included at no additional cost.

Yes. HROne HRMS integrates with Tally ERP, SAP, QuickBooks, and other major accounting and ERP platforms. Payroll journals can be exported in formats compatible with your accounting software, eliminating double entry. For advanced integrations, API access is available for custom integration with any system. The implementation team handles integration setup as part of onboarding, ensuring your existing financial workflows continue without disruption.

HROne HRMS is priced at ₹99/user/month — all modules included, no lock-in, no setup fees. This covers payroll, attendance, leave, recruitment, performance management, expense, engagement, AI Agent, and all Indian compliance (PF, ESIC, PT, TDS, Form 16). There are no per-module charges or surprise add-ons. Contact Unicrats, your HROne channel partner, for a custom quote based on your employee count.

Yes. HROne HRMS offers a free trial. During the trial, the Unicrats implementation team helps you configure the system, import your employee data, and run a test payroll. Contact Unicrats to set up your trial and get hands-on onboarding support from your dedicated implementation specialist.

HRMS implementation timeline depends on company size and complexity. Small businesses (under 50 employees) typically go live within 1–2 weeks with basic configuration and data import. Mid-size companies (50–500 employees) typically take 3–4 weeks to configure payroll rules, statutory settings, biometric integration, and run parallel payroll testing. Large enterprises with multiple entities, complex pay structures, or legacy system migrations may require 6–10 weeks. Unicrats provides a project plan with clear milestones from day one.

Unicrats provides ongoing support after implementation as the HROne channel partner. All clients receive email and chat support, a dedicated implementation contact, and access to the HROne knowledge base, video tutorials, and release notes whenever new features are launched. Annual payroll compliance updates (TDS slabs, PF rates) are applied automatically to the platform.

HROne HRMS is designed for multi-location and multi-entity organizations. You can configure separate entities, branches, or departments with distinct payroll structures, leave policies, PT states, holiday calendars, and approval hierarchies — all managed from a single unified dashboard. Reports can be viewed at entity level or consolidated across the entire organization. This makes HROne HRMS suitable for companies with offices across multiple Indian states, each with different statutory requirements, as well as businesses with international subsidiaries.

HROne HRMS data is hosted on Microsoft Azure cloud infrastructure — enterprise-grade security with 99.9%+ uptime. All data is encrypted at rest and in transit. The platform is ISO 27001 certified and GDPR compliant. Role-based access control ensures employees only see data they are authorized to access. Security practices meet the standards of the 2000+ enterprise brands that trust HROne with their workforce data.

GDPR (General Data Protection Regulation) is the European Union's data protection law governing how personal data of EU residents must be collected, stored, and processed. HROne HRMS is GDPR compliant — supporting data minimization controls, consent management, data subject access request workflows, right-to-erasure functionality, and audit trails. For clients with EU employees, a data processing agreement (DPA) is available.

HROne HRMS is the only HRMS in India with a built-in AI Agent — 127+ HR tasks completable in max 3 clicks. It is rated #1 in the Global HCM Enterprise Segment and #3 Global HCM Easiest to Use, trusted by 2000+ leading brands with 10L+ mobile users. Pricing at ₹99/user/month with all modules included is more transparent than tiered platforms where compliance is an add-on. Unicrats, your local HROne channel partner, provides hands-on implementation support and a dedicated contact for every account.